At the January 2023 Board meeting the board agreed that a new Procedure Manual should be created, and that Directors touch base with committee chairs, to ask they submit procedures to them. These would then be placed in a shared file. In September 2023 Barbara Rudakevych volunteered to take what had been placed in the shared file and start the process of creating the Procedure Manual. Barbara contacted Board Advisor Russ Fairlie and other board members for input on the manual. Barbara then used the updated procedures from the shared drive, some old procedures, and the club's constitution and byelaws to create a manual for the board to review. The manual followed the club’s Organization Chart’s Avenues of Service (Club Service, Vocational Service, Community Service, International Service, Youth Service). The manual showed some descriptions/procedures for Board Positions, Club Operations, Club Committees and a Member Directory. This manual was then shared with the club electronically for members to review and comment on. At today's meeting Barbara presented the Procedure Manual to the club.
Barbara handed out the Procedure Manual Table of Contents and then read out different procedures and asked members to where they thought these procedures could be found in the manual, Gary was very good at this! Barbara then displayed the manual and explained that by clicking within the table of contents would take you directly to that section. Barbara explained that this was a living document, and changes could be made through herself, Lisa and Alex. Procedures that were missing could still be submitted to her. Barbara would also send out directions on how to access the Procedure Manual in the member section of our website. Linda explained to the club how much work had gone into this project, and the club thanked Barbara for all her hard work.